Event Transport and Shuttles

Organising a conference or event?

Events & Conferences

Book your transport with the specialists

Make sure you take the following into account when planning a company event or conference to ensure your guests are left talking about the content and not the traffic!

Case Study

Gala Bingo Event

CoachHire.com brought together a large number of coaches for the GB Summer Events - organising more than 120 vehicles and drivers from tens of destinations to 9 regional centres. The contract required the coordination and transportation of almost 6,000 GB clients on tight schedules.

“I felt compelled to drop you a quick line to say thanks… for the great job that you did for the Gala Bingo Events… double-checking all the appropriate paperwork, that the drivers had been briefed... I would not hesitate to recommend Coachhire.com to anyone wishing to organise a large scale event…”

Peter S., Managing Director, VIP Leisure Travel


City or rural location?

Venues in large cities boast good transport links and usually advertise their location compared to nearby transport hubs and stations. However, they are too often subject to parking charges and issues of congestion for those choosing to travel by road.

Rural locations offer many advantages in terms of less congestion and often lower prices, however, organised transport is strongly recommended in order to ensure your guests arrive on time and in comfort.



Self-planned or organised?

Leaving the transport arrangements up to your guests gives them the flexibility to leave in their own time but can be limiting both logistically and have a negative effect on their enjoyment (especially if they would otherwise be able to drink).

The benefits of organised transport are both practical and psychological. Ensuring all your guests arrive by company organised transport can streamline the welcome process by staggering arrivals to large events as well as ensuring any outside staff make it to the venue at the desired time. On the psychological side, organising the transport for your guests from convenient locations removes the stresses of travel, parking and timekeeping.

Skilled drivers required?

For events where a transport service is provided for guests and VIPs, CoachHire.com works with Veho Solutions.

Veho Solutions is a driver agency that has provided professional drivers for international events such The 2012 London Olympic Games, ATP World Tour Finals, Open Championship Golf and Two Champions League Finals. With a team of over two hundred former police officers, Veho is able to provide a premium chauffeur and logistics service to sporting events of all sizes.

Leaving times?

Giving attendees the chance to mingle and discuss aspects of the conference after the event is of obvious benefit, but how should you handle differing requirements for return transport?

If you’re planning on offering drinks or refreshments after your conference then consider staggered leaving slots. Smaller vehicles such as 15 seat minibuses or midi coaches booked for half hour departure slots mean you can offer your guests the flexibility to stay or leave as they please. For shorter journeys having as few as two vehicles and drivers running shuttles is a great way of giving your guests a bespoke transport service for a very low cost.


We provide:

  • Coach transport (up to 79 seats)
  • Minibus transport (up to 16 seats)
  • Shuttles
  • Airport transfers
  • VIP tours
  • Meet and Greet service
  • Passenger Marshalls
  • Risk assessments
  • Transport coordination

With years of experience organising and supplying chauffeured coaches and minibuses for events for small, medium and large businesses CoachHire.com are the perfect partners for your conference transportation.

Executive vehicles can be supplied with on-board TVs to entertain or welcome your guests en route to the venue

Get in touch with our experienced travel teams now by phone, or using our quick quote form